LeadDuo TemplateHub
Free Templates & Scripts
Copy-paste proposals, checklists, price books, and follow-up scripts built for service businesses. Use them as-is or customize for your team.
EstimatingPDF / Docs
HVAC Estimate Template (2026) — Free Download
Free HVAC estimate templates designed for replacement and major repair proposals. Present Good/Better/Best options clearly so customers can compare scope.- Structured for Good/Better/Best presentation
- Includes sections for SEER ratings and warranties
- Highlights financing options and monthly payments
- Shows how to move approved proposals into ServiceHub workflows
EstimatingPDF / Docs
Cleaning Estimate Template (2026) — Free Download
Free cleaning estimate templates to help you price jobs accurately and win more bids. Includes scope of work, assumptions, and pricing breakdowns.- Clearly defines scope of work to prevent scope creep
- Includes assumptions (e.g. state of the home)
- Presents pricing breakdowns cleanly
- Shows how to turn estimates into ServiceHub approvals
InvoicingPDF / Docs
HVAC Invoice Template (2026) — Free Download
Free HVAC invoice templates with clear breakdowns for parts, labor, and flat-rate tasks. Document work clearly so customers understand what they are paying for.- Separates parts vs labor clearly (crucial for warranty)
- Supports flat-rate pricing structures
- Includes warranty terms and payment terms
- Shows how to turn field invoices into a ServiceHub workflow
InvoicingPDF / Docs
Cleaning Invoice Template (2026) — Free Download
Free professional cleaning invoice templates for residential and commercial jobs. Copy-paste layouts with payment terms, job details, and taxes.- Clear breakdown of labor and supply costs
- Built-in payment terms that encourage fast payment
- Professional layout that reduces customer questions
- Shows how to turn the same invoice flow into ServiceHub automation
PricingScripts
Cleaning Price Increase Letter (2026) — Free Scripts
Free email, SMS, and contract notice templates for raising cleaning prices without losing clients. Copy-paste scripts with timing and FAQ responses.- Residential email, commercial notice, and SMS scripts
- Timing guidance for annual increases and renewals
- Objection-handling responses that protect margin
- ServiceHub hook for keeping rates, recurring billing, and client history in one system
STR ChecklistsPDF
Airbnb Turnover Checklist (2026): Free Room-by-Room Download
Free Airbnb turnover checklist with room-by-room tasks, restocking inventory, and photo proof steps. Download the printable PDF or use it live in ServiceHub.- Room-by-room turnover tasks for every major space
- Restocking list for amenities, linens, coffee, and consumables
- Photo proof and final inspection steps for crew leads
- Property-specific notes for host variations and listing setup
BidsPDF
Commercial Cleaning Walkthrough Checklist (2026): Free Pre-Bid Site PDF
Free commercial cleaning walkthrough checklist for pre-bid site visits. Use it to scope the job, note exclusions, and price with fewer surprises.- Pre-bid site walkthrough structure for zones, access, exclusions, and pricing notes
- Designed for scope discovery before the proposal goes out
- Useful for sales-to-ops handoff on recurring commercial accounts
- ServiceHub hook for carrying walkthrough notes into contract scope and site setup
EstimatesPDF
Carpet Cleaning Estimate Template (Free PDF): Per-Room + Sq Ft Worksheet
Free carpet cleaning estimate template with per-room and per-square-foot pricing, fiber type notes, stain and damage notes, add-ons, deposit math, and signature lines.- Per-room and commercial sq-ft pricing on one worksheet
- Fiber type, stain, damage, and add-on notes before quoting
- Deposit and balance math included
- ServiceHub hook for quote conversion, deposits, and follow-up automation
ChecklistsPDF
Carpet Cleaning Checklist — Pre-Inspection to Dry Time
Room-by-room carpet cleaning checklist with pre-inspection, execution, photo capture, dry-time notes, and final walkthrough sign-off.- Pre-inspection, setup, execution, and final walkthrough in one sheet
- Before/after photo prompts built into the workflow
- Dry-time and customer sign-off notes included
- ServiceHub hook for VPE and Proof Pack
PricingPDF
Carpet Cleaning Price Book (2026) — Flat Rate by Room, Sq Ft, and Add-Ons
Free carpet cleaning price book template with residential flat rates, commercial square-foot tiers, upholstery add-ons, and a simple margin guide.- Residential flat-rate guide by room size
- Commercial sq-ft pricing tiers by facility type
- Upholstery and add-on ranges standardized
- ServiceHub hook for Pricing Engine and quote consistency
Sales ScriptsPDF
Carpet Cleaning Follow-Up Scripts — Review Ask + Rebooking Sequence
Same-day, 48-hour, 30-day, and 90-day carpet cleaning follow-up scripts for reviews and rebooking.- Same-day dry-time reminder and thank-you touch
- 48-hour review ask in SMS and email format
- Residential and commercial rebooking scripts
- ServiceHub hook for AutoFollow and recurring billing
ContractsPDF
Carpet Cleaning Maintenance Agreement Template (Commercial)
Commercial recurring carpet care agreement with schedule, scope, pricing, rate lock, pause terms, cancellation, and Proof Pack language.- Quarterly, bi-annual, monthly, and custom plans in one agreement
- Scope, pricing, pause, cancellation, and renewal terms included
- Commercial-focused language for access and service windows
- ServiceHub hook for subscriptions, recurring billing, and Proof Pack
ContractsPDF
Cleaning Service Agreement Template (2026): Free Residential Contract PDF
Free residential cleaning service agreement template covering scope, visit schedule, flat-rate or hourly pricing, cancellation policy, access, key hold terms, and signature block.- Residential agreement with scope, pricing, access, and cancellation terms
- Flat-rate and hourly language plus key-hold policy
- Built for recurring maid service, deep cleans, and move-out jobs
- ServiceHub hook for agreement storage, recurring billing, and Proof Pack
ContractsPDF
Janitorial Contract Template (2026): Free Service Agreement PDF
Free janitorial contract template covering scope of work, visit schedule, pricing, payment terms, quality control, insurance, and a 30-day termination clause for recurring commercial accounts.- Scope table, exclusions, schedule, pricing, and QA language in one agreement
- Billing, insurance, access, and termination sections included
- Built for recurring janitorial and office-cleaning accounts
- ServiceHub hook for accepted terms, Proof Pack, and renewals
Price BooksPDF
HVAC Price Book Template PDF: Flat Rate Pricing Sheet
Free HVAC price book template PDF with service call fees, repair pricing sheet, replacement tiers, maintenance add-ons, and after-hours rules.- Flat-rate structure for diagnostics, repairs, and replacements
- Maintenance add-on pricing section
- After-hours and emergency surcharge rules
- ServiceHub hook for quoting workflow integration
ContractsPDF
Commercial Cleaning Service Agreement Template (2026): Contract PDF
Free commercial cleaning service agreement template covering scope, visit schedule, pricing, payment terms, QA process, insurance, and termination terms for recurring janitorial contracts.- Scope, schedule, pricing, and payment terms in one agreement
- Explicit out-of-scope, QA, insurance, and termination sections
- Built for recurring office and janitorial contracts
- ServiceHub hook for accepted terms, Proof Pack, and renewal reporting
OperationsPDF
Commercial Cleaning Inspection Checklist (2026): QA Walkthrough PDF
Free commercial cleaning inspection checklist for supervisor spot checks, client walkthroughs, and monthly SLA reviews across offices, restrooms, breakrooms, and common areas.- Area-by-area inspection structure for recurring commercial sites
- Issue log with severity, corrective action, and follow-up tracking
- Useful for supervisor audits, client walks, and monthly SLA review
- ServiceHub hook for QA, retakes, and Proof Pack evidence
BidsPDF
Commercial Cleaning RFP Response Template (2026): Janitorial Bid PDF
Free commercial cleaning RFP response template covering executive summary, qualifications, scope compliance matrix, staffing plan, QA program, pricing schedule, and submission checklist.- Formal RFP response structure with compliance-first sections
- Scope compliance matrix to answer each issuer requirement directly
- Pricing, insurance, and submission checklist included
- ServiceHub hook for post-award contract execution and reporting
ContractsPDF
Carpet Cleaning Contract Template (2026): Recurring Service Agreement PDF
Free carpet cleaning contract template covering recurring scope, pricing, scheduling, cancellation terms, liability, and client authorization.- Recurring service agreement for residential and commercial accounts
- Pricing, cancellation, liability, and authorization language included
- Commercial addendum for after-hours access and consolidated invoicing
- ServiceHub hook for storing accepted terms and proof of delivery
OperationsPDF
Carpet Cleaning Scope of Work Template (2026): Areas, Methods, and Technician Sign-Off
Free carpet cleaning scope of work template covering included areas, cleaning methods, stain notes, add-ons, exclusions, and technician sign-off.- Area-by-area scope form with method and carpet type
- Pre-treatment and add-on authorization sections
- Technician checklist and completion sign-off
- Proof Pack hook to tie delivery evidence back to agreed scope
OperationsPDF
Cleaning Staff No-Show Protocol + Weekly Schedule Checklist (2026)
Free cleaning staff no-show protocol and weekly schedule checklist with backup assignment, client communication, incident logging, and weekly review.- Same-day no-show response checklist
- Client SMS scripts for reassignment and delay updates
- Weekly schedule review checklist
- Internal incident log format
ProposalsPDF
Commercial Cleaning Bid Proposal Template (2026): Free PDF Download
Free commercial cleaning bid proposal template. Covers service scope, visit frequency, pricing, terms, and SLA commitments. Download as PDF.- Complete bid structure: cover page through signature block
- Checklist-style scope of services by area
- Pricing table with per-visit, monthly, and annual totals
- Insurance and references section included
OperationsPDF
Janitorial Scope of Work Template (2026): Office, Medical, and Retail Variants
Free janitorial SOW template with office, medical/dental, and retail variants. Includes SOW vs bid vs proposal guidance and Proof Pack positioning.- 3 copy-paste SOW variants by property type
- Nightly/weekly/monthly task structure ready to customize
- Explicit exclusions block to prevent scope creep
- SOW vs bid vs proposal decision guide
Price BooksGoogle Sheets + PDF
HVAC Flat Rate Price Book PDF + Google Sheet Template
Download a free HVAC flat rate price book PDF and Google Sheet with 60+ line items for service calls, repairs, replacements, maintenance, and after-hours pricing.- 10 categories and 66 sample line items
- Floor-price formula with loaded labor and parts markup
- Good / Better / Best framework for field quoting
- Technician field-usage guide for consistent presentation
EvaluationPDF
Janitorial Software Evaluation Checklist (2026): Avoid Bad Contracts Before You Sign
Free janitorial software checklist with workforce/revenue fit, feature prioritization matrix, vendor questions, red flags, and ROI framework.- Workforce and revenue fit check before enterprise demos
- Need now / need later / don't need feature matrix
- 24 vendor due-diligence questions
- Red flags mapped to high-friction sales patterns
BidsPDF
Janitorial Bid Template (2026): Free Copy-Paste Bid + Pricing Table
Free janitorial bid template with scope checklist, pricing table, terms block, 48-hour follow-up SMS, and 2026 benchmarks.- Standard bid structure with scope, pricing, and terms
- Copy-paste acceptance and signature block
- 2026 rate references by building type
- Day porter add-on pricing table
QuotesPDF
House Cleaning Quote Template (2026): Free Copy-Paste Quote + SMS Version
Free house cleaning quote template with room-by-room pricing, SMS quick quote, recurring cleaning terms, and 2026 pricing benchmarks.- Line-item residential quote with room-by-room pricing
- SMS quick-quote version for fast text responses
- 2026 pricing benchmarks by home size and frequency
- Recurring cleaning agreement template included
QuotesPDF
Carpet Cleaning Quote Template (2026): Free Copy-Paste Quote + SMS Version
Copy-paste carpet cleaning quote template with residential and commercial layouts, SMS version, and 2026 pricing benchmarks.- Residential room-by-room quote layout
- Commercial sq ft quote table
- Short SMS version for fast approvals
- Pricing benchmark page for add-ons and minimums
OperationsPDF
Cleaning Business Weekly Plan Template (2026): Schedule + Priorities
Free weekly plan template for cleaning businesses. Covers daily schedule, staffing, lead follow-up, invoicing, and client retention — with a copy-paste checklist by day.- Monday-Friday operating checklist
- Lead follow-up and invoicing blocks built in
- Weekly KPI tracker for jobs, quotes, revenue, and reviews
- Retention and renewal prompts for recurring clients
Price BooksGoogle Sheets + PDF
Janitorial Job Costing Spreadsheet (2026): Know Your True Cost Before You Bid
Know your true cost before you bid. Editable spreadsheet with labor, supplies, overhead, and margin columns for every job type.- Labor cost calculator (hourly wage × hours × crew size)
- Supplies cost per visit with restocking tracker
- Overhead allocation per job (insurance, fuel, software)
- Target margin column — see profit before you bid
MarketingPDF
Cleaning Business Marketing Plan Template (2026): 90-Day Growth Roadmap
90-day marketing plan for cleaning businesses. Covers local SEO, Google profile, referral system, and monthly revenue targets.- 90-day action plan broken into 3 phases
- Google Business Profile optimization checklist
- Referral program script + incentive structure
- Monthly revenue target calculator
AgreementsPDF
HVAC Maintenance Agreement Template (2026) — Free PDF
Free HVAC maintenance agreement with visit schedule, scope, tiered pricing, auto-renew, and cancellation terms.- Annual + semi-annual visit schedule built in
- Full scope per visit (filter, coil, electrical, refrigerant check)
- Priority service + discount clauses for members
- Auto-renew + cancellation terms
OnboardingPDF
Cleaning Client Onboarding Packet (2026): Welcome New Clients the Right Way
Everything a new cleaning client gets on day one: welcome letter, access instructions, key policy, service expectations, and first-clean checklist.- Welcome letter with your brand voice built in
- Access + key / entry code instruction sheet
- What to expect on first clean (sets the right expectations)
- Pet, alarm, and fragrance preference form
ProposalsPDF
Cleaning Proposal Template (2026): Free Commercial Bid + Pricing Guide
Free cleaning proposal template with cover letter, scope of work, 2026 pricing tiers, and sq-ft benchmarks. Download the PDF or send digitally.- Good / Better / Best pricing tiers built in
- Copy-paste cover letter + scope of work
- 2026 sq ft rate benchmarks by facility size
- 7 optional add-on line items (day porter, carpet, glass)
RemindersPDF
Cleaning Appointment Reminder Text Templates (2026) — SMS + Email Scripts
Copy-paste SMS and email reminder sequences that cut no-shows by 40–60%. Includes timing rules and confirmation scripts.- 4 SMS templates: booking, 48-hr, morning-of, on-my-way
- Exact send timing for each touchpoint
- No-show recovery script included
- Commercial / janitorial variant included
Follow-UpPDF
HVAC Estimate Follow-Up Text Scripts (2026) — 5-Touch Sequence
The exact 5-touch follow-up cadence with SMS scripts and timing rules that closes 20–35% more estimates.- 5-touch cadence: Day 1, 2, 4, 7, 14
- Ready-to-send SMS scripts for each touchpoint
- Call + voicemail version included
- Top 3 objection handlers (price, other quotes, spouse)
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